Simple search 1

Simple search gives you an easy and powerful way to explore data.

Tutorial learning objectives

Here’s a 10-step tutorial to get you started. You’ll:

  • Run a simple search and see all the results

  • Inspect one file

  • Examine the metadata for that file

  • Find similar files to the file you chose

Using simple search for the first time

In this tutorial we look at some of the ways you can use simple search.

  1. From the main menu select Search

  2. In Search Type, check that you’re on Simple Search

  3. In the search box type a search term and click the magnifying glass icon

    ../_images/simple-search-01.png

    NOW Privacy displays the results and highlights the search term in yellow:

    ../_images/simple-search-02.png

    The tabs at the top allow you to explore individual file types

  4. Click a tab and spend a few moments exploring your data

  5. Click the All tab and select one file in the results to display details of a file

    NOW Privacy displays a dialog with a preview of the document if a preview is available. Some files don’t have a preview: password-protected files or images, for example.

    If the file is large, the preview doesn’t show you everything.

  6. Click the Metadata tab.

    Here you can browse the metadata fields for the file.

  7. Click the Open File tab.

    If it’s possible, you can open the file in its original location from here.

  8. Click the Similar Files tab.

    This tab shows you files that are similar to the file you selected. For each file you can see a confidence score that tells you how similar it is to the file you started with.

  9. Click one of the similar files.

    NOW Privacy shows you a comparison of the two files. On the left you have the original file you selected. On the right you have the file that is similar.

  10. Click the Metadata tab in the left or right pane. It doesn’t matter which you choose.

    NOW Privacy displays the metadata fields for the two files.

  11. Click Next

    The original file remains in the left pane but the right pane changes. It shows you the next similar file found.

Next: Simple search has more features. They’re very easy to use extend your search power. Learn about them in our quick tutorial Simple search 2.