Metadata fields

Every file has metadata; the name of the file is an obvious example, or the size. On this page we list all the metadata fields. Click any of them to see more detail.

We include example searches where they’re helpful.

Common

• Application Name

• Author

• Body

• Company

• Content Type

• Creation Date

• DataSet

• Data Source ID

• Encrypted

• File Name

• File Size

• File Type

• Footers

• Headers

• Language

• Modified Date

• Owner ID

• Owner Name

• Password Protected?

• Tags

• Topics

• URI

• Word Count

---

Database

• Database Name

• Database Type

• Server Name

• Table/View Name

---

Email

• BCC Addresses

• BCC Names

• CC Addresses

• CC Names

• Is Attachment?

• Is Draft?

• Is Email?

• List of Attachments

• Number of Attachments

• Priority

• Recipient Domains

• Sender Address

• Sender Domain

• Sender Name

• Sent/Received Date

• To Addresses

• To Names

---

File System

• File Created

• File Last Accessed

• File Last Modified

• Is Archive File?

• Is Hidden File?

• Is Read Only File?

• Is System File?

• Path

---

Personal Information

• Credit Card Count

• Credit Cards

• Email Address Count

• Email Addresses

• Ethnicity

• Ethnicity Count

• National ID Number Count

• National ID Numbers

• People Name Count

• People Names

• Postal Code Count

• Postal codes

• Religion

• Religion Count

• Telephone Number Count

• Telephone Numbers

---

Other

• Body Truncated

• Character Count

• Content Encoding

• Content Extraction Failed

• Content Extraction Result

• Crawled On

• Crawler Name

• Document ID

• Duplication Fingerprint

• Extracted Content Length

• Has Body Text?

• Has Children?

• Has Completed Indexing?

• Image Height

• Image Width

• IPv4 Address Count

• IPv4 Addresses

• IPv6 Address Count

• IPv6 Addresses

• Is Too Large To Analyse?

• Last Author

• Parent Document

• Processing Time in Ms

• Publisher

• Revision ID

• Root Parent Document

• Source Type

• Subject

• Title

---

Data source: Enterprise Vault

• Archived Date

• Archive ID

• Archive Name

• Archive Type

• Category Tags

• Current Folder Path

• Current Retention Category

• Exclusion Tags

• Expiry Date

• Inclusion Tags

---

See these fields in alphabetical order

There are two types of field:

• Native metadata fields are a property of the file itself.

  For example, the author of the file.

• Non-native metadata fields contain data that we’ve discovered in the file.

  For example, a list of credit card numbers in the body of a file.

You can search on any of these fields using Query Builder.

Format

Each metadata field page shows you:

Category	Every field belongs to a category: Common Database Email File System Personal Information Other Enterprise Vault Custom
Data type	string list of strings number date boolean other
Table view	Can the value appear in a list of search results? Typically, we don’t display fields that are long lists (credit card numbers, for example).
Examples	Sample values you would see in the field.
Native	If we take a field’s value from the file it is native. If we compute the value it is not native. For example, file size is a native field. Telephone numbers are not native because NOW Privacy detects them automatically.
Exportable	Can the field be included in an export?