Data subject search

The data subject search form is a quick, simple way to search for data on an individual.

Tutorial learning objectives

Here’s an 11-step tutorial to get you started. You’ll:

• create a search

• run your search

• transfer your search definition into Query Builder

• use Query Builder to add more search terms

• export the results

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Using data subject search for the first time

In this tutorial we build a data subject search query and then edit and improve it in Query Builder.

Create a data subject search

1. From the main menu select Search

2. In Search Type, check that you’re on Data Subject Search

3. In the Data Subject Search form, enter as much information as you can about the target subject

   

4. Click Search

   NOW Privacy displays all the documents that match your search terms

5. Click Edit Form to go back to the editor screen

Show your search in Query Builder

6. Click Convert Form to Advanced Query

   Your entire search appears as a single node in Query Builder

   

7. Click View to see and edit your data subject search

8. Click Close to return to Query Builder

Add some more search terms

In Query Builder you can now combine new search terms with the search terms in your data subject search.

Let’s adapt our search to include Company as well as the first and last name you specified originally.

9. From the Common category, drag Company onto the canvas

10. Enter a company name

    

11. Click Search to run your updated search

Export the results

At this point it’s useful to be able to export the data you’ve found.

To learn how to do that, take a look at our export_search_results section.