This data source works with most SMB/CIFS-compliant devices, including Windows and Samba file shares.
Set up your file share
The way to do this varies, depending on the systems you’re using. For example, on Windows you should share all the folders you want NOW Privacy to crawl, but remember your local security policies.
NOW Privacy requires list permission and read permission on every file and every folder in the share. If it finds a deny permission on any file or folder, it ignores:
everything below the folder
Configure NOW Privacy
To create a new File Share data source:
From the main menu select Data Sources
Click New ⇾ New Data Source
In the New Data Source dialog, select the dataset this new data source will belong to by:
choosing an existing dataset from the dropdown, or
clicking Add to new Data Set and typing the name of your dataset
If you use option 3b, remember to add the dataset to at least one security group. If you don’t, no users will be able to see the data from this data source.
Select the data source and click Next
Enter the credentials and details for the data source
You can omit:
Path and Share
If you omit one or both of these, click Browse to navigate to the location you want to share
The domain the user belongs to.
If the user does not belong to a domain you can use . (the full stop or period character) as the domain.
A user who has read access to the data you want to crawl.
The password for the user.
The IP address or fully qualified domain name of the target server.
The name of the target share.
The path to the directory where you want to crawl.
To crawl the entire share, specify a forward slash (/) or backslash (\).
Click Test to check the details you entered
If the target you want to crawl is //hrserver/hr/users/john:
the server is hrserver
the share is hr
the path is users/john
Select the country for this data source and click Next
The country is used in geographical visualisations
Optionally, click Add Custom Description
This allows you to use you own description for this data source, rather than accept the default description that NOW Privacy provides
Set the Crawl priority
Specify whether you want to crawl once or continuously
Click Start Crawl Immediately if you want to crawl the data right now
Or you can start a crawl manually anytime you want
Optionally, click Collect File Ownership Information
Click Create Data Source
We do not currently crawl symbolic links. There would be a risk of infinite loops.
Optionally, NOW Privacy can attempt to preserve the last accessed date on files when we crawl them. If you would like to enable this feature, please contact our Support Team.